How to Stretch Your Training funds (Without Compromising Quality) - Tip 2
With all of the virtual training solutions out there, it can be amazing when it comes to choosing, organizing and delivering virtual training, especially if you're a training and improvement division on a budget. If you're finding for a quick, simple to set up and control virtual training solution, Skype could be just the label for you.
How to Stretch Your Training funds (Without Compromising Quality) - Tip 2
Tip #2: Skype multiple Locations for Free
Do you spend money to send or bring citizen to your onsite training classes? Are you paying for the same training at multiple locations, and finding for a low-cost, low-tech, but highly efficient virtual meeting solution? The last onsite transportation training policy I delivered was a business writing policy (Business Writing the Easy Way, through Power Diversity) where any offices attended in varied states using Skype for free. It was efficient, easy, and saved the business a lot of money. All you need are laptops, webcams, and a free Skype account. Skype has its limitations, and pros and cons, but overall, it's a great no-cost explication if you just have a few locations, and you'd like the citizen at those locations trained simultaneously. Here's how you do it:
1- Send all training materials to everyone who will be involved, both live and virtually. We discuss ways to save money on training materials in some of our other tips in this series.
2- Go to Skype.com and set up some free accounts. We have found that it's easiest if you set up two simple accounts for each satellite location that's going to be Skyping the training, and give them easy catalogue names. For example, if you're having live onsite training in Albuquerque, and you have offices in Phoenix and Tucson that you'd like to share as well, you'd set up 4 accounts--2 for Phoenix, maybe named PdandCophoenix1, and PdandCophoenix2, and 2 for Tucson, maybe PdandCotucson1 and PdandCotucson2 (Once you set up your account, you very beyond doubt add new ones to your dialing pad on any computer. If you've never used Skype, trust us, it's very user-friendly--even my father can use it).
3- Get your tool ready. All you need are a few laptops and webcams. The computers with the webcams built in tend to be the easiest, and ordinarily a few citizen at work will have way to them; if not, you can use any computer and plug a webcam into it. You can get a beyond doubt decent webcam these days for under 0. Important: You will need to have one computer and webcam for each satellite location to be trained. For example, if the training were as we described earlier, with live onsite training in Albuquerque, and with satellite offices in Phoenix and Tucson, you would need two computers at the main onsite training event, and one at each satellite office Skyping in. Make sure that every satellite location to be trained has at least one computer/webcam hookup and a meeting room that participants can use while accessing the internet on this computer. Better yet, have them associate that laptop to a bigger Tv for viewing at each satellite location.
4- Arrive early to the live onsite training event, and set up the webcams/computers up front with a good view of the instructor or keynote speaker. Each computer/webcam that will share in training will need to log in to a cut off Skype account, as described in step number one above. Using our customary example, the easiest way to do this is as follows: At the live onsite training location we would log in under PdandCophoenix1, and PdandCotucson1. Then the office in Phoenix would log in under PdandCophoenix2, and Tucson would log in PdandCotucson2. We have simply found it easier if the live onsite training location always uses the 1 at the end of the screen name, and the satellite offices use a 2 at the end of theirs.
5- Skype (call using Skype) the satellite offices from the main training offices about an hour before the training begins, so that everyone can get online and make obvious that their cameras/equipment are properly adjusted. This means there will be distinct connections for every satellite office. Of course, you'll want to fill in yourself with Skype and how it works before this, but again, it's very easy to use, and they have a great buyer aid team to help you. (No, I'm not affiliated with Skype, nor do they pay me a commission of any sort for all this amazing exposure I'm giving them!)
6- while the training, remember to have the speaker or instructor comprise the audiences inside the webcams at the front of the room. Draw them in so they enjoy the virtual training experience. They should have the same materials and be finding and hearing the same thing that your live audience is hearing.
Tip: The last time we used this Skype explication for group training, it worked perfectly. Funny how simple it can be to save money with very little effort. The business requiring training saved thousands of dollars without compromising the virtual speaker impact or onsite training quality. However, having said that, it should be noted that regardless of materials or medium used, the greatest success of any training argument depends upon the transportation skills, style, expertise, and knowledge of the trainer.
Of course, potential and content are our customary concerns, and will remain so as we continue to provide you supplementary money-saving tips that will help you stretch your training dollar. Look for subsequent articles with more tips for delivering first-class onsite training and keynote speaker events within your budget.
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